Ensure legal compliance and professional clarity in Japan. We provide meticulous, certified Japanese-to-English and English-to-Japanese translation for all critical documents—from visa and immigration to complex technical and legal contracts. Your success in Japan starts with accurate communication.
For foreign residents and international businesses, documentation is not just about words—it's about compliance, validity, and trust. Relying on non-specialized or non-local translators often results in critical failures within the rigid Japanese administrative and legal framework:
The Rejection Risk: Japanese public institutions (Immigration, Municipal Offices, Courts) strictly enforce documentation requirements. Translations that lack the necessary format, certification, or appropriate Keigo are often rejected outright, leading to costly and stressful delays.
The Legal Liability: In business and contract law, a single misinterpreted term can invalidate an agreement or expose your firm to significant risk. Precision is non-negotiable.
The Time Sensitivity: Documents related to visas, job offers, or medical emergencies often have tight deadlines. Any error in translation wastes precious time that cannot be recovered.
We eliminate these risks by providing translations that are not only linguistically flawless but legally and culturally compliant with Japanese standards.
Our services are structured around the actual needs and life cycles of foreign residents and international corporations in Japan, ensuring a dedicated specialist handles your specific document type.
These translations often require official certification for submission to government bodies. We are experts in handling the following documents, ensuring acceptance by Japanese authorities:
Immigration & Residency:
Visa Application Supporting Documents (including official letters of explanation).
Permanent Residency (Eijūken) Application Documents.
Naturalization (Kika) Forms and Supporting Records.
Police Clearance Certificates (from home country).
Personal Status & Vital Records:
Marriage Certificates / Divorce Decrees / Annulment Records.
Birth Certificates / Death Certificates.
Family Registers (Koseki Tōhon - required for specific procedures).
Certification & Licenses:
Driver's License Excerpts (for conversion/renewal).
Professional Licenses and Certifications (Medical, Legal, Technical).
Notarial Certificates and Affidavits.
Supporting your professional life and corporate activities in the demanding Japanese business environment.
Career Documents (E-to-J Localization):
Japanese Résumés (Rirekisho and Shokumu Keirekisho).
Job Descriptions and Internal Standard Operating Procedures (SOPs).
Performance Reviews and HR Documentation.
Corporate and Legal Documents:
Non-Disclosure Agreements (NDAs) and Confidentiality Agreements.
Commercial Contracts and Partnership Agreements.
Articles of Incorporation (Teikan) and Corporate Registration Records (Tōkibo Tōhon).
Intellectual Property (IP) Documents and Patent Filings.
Compliance Manuals and internal Code of Conduct.
Financial & Investment:
Tax Documents (Gensen Chōshū Hyo, Kakutei Shinkoku).
Bank Statements and Account Records for loan applications.
Investment Prospectuses and Financial Reports.
Handling complex terminology with specialized subject matter experts.
Technical: Engineering Specifications, IT System Manuals, Safety Data Sheets (SDS), and Industrial Standards Documentation.
Medical & Pharmaceutical: Clinical Trial Documents, Diagnostic Reports, Patient Records (カルテ), Pharmaceutical Regulatory Submissions.
Academic: Research Papers and Journals (for publication), University Transcripts, Diploma Certificates, Letters of Recommendation (for school admission).
We don't just translate words; we manage the entire process to guarantee your document's acceptance and effectiveness in Japan.
Every document undergoes a stringent four-step quality check:
Expert Assignment: The document is assigned to a translator who is a native speaker of the target language AND a subject matter expert (e.g., a legally trained translator for contracts).
Linguistic & Cultural Review: A separate senior editor reviews the translation for linguistic accuracy, proper Keigo usage, and cultural appropriateness for the intended Japanese audience.
Client-Specific Terminology Check: We ensure consistency with any specific terminology provided by the client or required by the relevant Japanese authority (e.g., proper legal naming conventions).
Final Formatting & Compliance: The document is formatted to match the original structure and prepared for certification.
For all documents requiring official status, we provide the following:
Statement of Accuracy: An official, signed and stamped declaration on our letterhead, confirming the translation’s completeness and accuracy.
Translator Qualifications: Documentation (if required) verifying the professional standing of the translator.
Notarization Support: While not required by all Japanese bodies, we can coordinate with local Notaries Public or Registered Gyoseishoshi (Administrative Scriveners) if further layers of verification are necessary for certain complex legal or court submissions.
Stop risking your visa status, business contracts, or career opportunities on uncertain translation quality.
We offer the security of a Japan-based partnership, combining specialized expertise with guaranteed compliance for every document you submit.
We are the dedicated translation solution for the international community in Japan.
© 1995 WIP Japan Corporation
